policy explains how we use any personal information that we collect about you.

The sections below cover data that we hold on:

1) Members of the MA, past and present

3) MA subscribers and affiliates

4) Website users

(details above) for further information.

it. For the purposes of this policy, ‘members’ includes full (sitting magistrate) members,

retired members and associate members.

you provide us with subsequently, primarily contact information, your date of birth, details

of your appointment as a magistrate and payment details (including gift aid declarations).

We also collect details of our subsequent interactions with you, for example emails that we

send you.

database, to deliver the membership services that the MA offers. This includes:

1) Providing an email newsletter, MA ENEWS, to the email address that you have provided,

sent through our Subscriber CRM and Mailchimp mailing system.

Media Shed. To facilitate this we provide them with your name and mailing address for

each mailing, exclusively for this use.

trustees. This process is managed on our behalf by Electoral Reform Services. To

facilitate this we provide them with your name, membership number, email address and

mailing address for each election, exclusively for this use.

4) Inviting you to relevant national events, including our AGM and annual conference and

meetings of relevant MA bodies and committees.

5) Inviting you to relevant local events and making you are aware of local activities

involving or organised by your MA branch and enabling you to vote in elections for your

MA branch officers. To facilitate this, designated representatives of your MA branch are

able to access your data to enable them to contact you.

6) Inviting you to renew your MA membership, as necessary.

7) Sending you other relevant communications about the MA and our work.

MA’s membership team at [email protected] or on 020 7387

2353.

We retain this data permanently, unless you ask us to delete it.

The lawful basis for retaining and processing this information is contract, as we need to do

so in order to fulfil our contractual obligation to you as a member.

This section covers the information that we collect about prospective members of the MA

and what we do with it.

When individuals contact the MA (in person by telephone, email or letter, or through the

website) expressing an interest in joining the MA, we retain the information provided.

contact details of new magistrates by the Judicial Office.

If there is no further contact from you, we then contact you on one further occasion by

email to invite you to join the MA.

contacts. It is then deleted.

The lawful basis for retaining and processing this information is contract, as you have asked

us to provide information to you before entering into a contract with us as a member.

This section covers the information that we collect about our subscribers and affiliates and

what we do with it.

you sign up, primarily contact information and payment details. We also collect details of

our subsequent interactions with you.

database, to provide you with the MA’s magazine, MAGISTRATE, by post. This mailing is

managed on our behalf by Media Shed. To facilitate this we provide them with your name

and mailing address for each mailing, exclusively for this use.

We retain this data indefinitely unless you ask us to delete it.

The lawful basis for retaining and processing this information is contract, as we are required

to do so in order to fulfil our contractual obligation to you as a subscriber or affiliate.

improve your experience. You can prevent this by adjusting the settings on your browser but

be aware that disabling cookies will affect the functionality of the MA’s website. Cookies

cannot be used by themselves to identify you.

We use cookies for a variety of reasons detailed below.

from having to enter your username and password every time you visit a page.

forms – cookies may be set to remember your user details for future correspondence.

In some cases we also use cookies provided by third parties. They are:

you use the site and ways that we can improve your experience. These cookies may

track things such as how long you spend on the site and the pages that you visit.

Embedded content: Some of the content on the MA’s website is provided by third

parties. This includes, but is not limited to: Google Maps for interactive mapping,

YouTube or Vimeo for hosted video and Flickr for images. When you visit a page

containing content from one of these sites a cookie may be set.

to your data, including the right to access your personal data and to have inaccurate

personal data rectified or completed.

including the absolute right to stop your data being used for direct marketing.

If you have any questions about this privacy policy or about how we use your personal

information, please contact Ray Ayivor at [email protected].

UK supervisory authority for data protection issues. Details are available on their website,

www.ico.org.uk.

We keep our privacy notice under regular review. This privacy notice was last updated on 20 August 2026. It will be next reviewed no later than 20 August 2027.